Purchasing & Materials Coordinator

Job Overview

Purchasing & Materials Coordinator

Advance Pump and Equipment, Inc. has over 30 years of experience designing and manufacturing vacuum tank trucks and trailers. We work closely with our customers to deliver high-quality, customized solutions. We are looking to add a Purchasing & Materials Coordinator to support our operations team.

This role is a hands-on position supporting purchasing, inventory, and day-to-day coordination with vendors and internal teams to keep production moving.

Key Responsibilities

• Review order requirements and generate purchase orders, including any necessary adjustments
• Maintain inventory levels and ensure accuracy within the system
• Monitor and manage daily shortage lists to support production needs
• Follow up on open purchase orders to ensure on-time delivery and resolve delays
• Communicate with vendors via phone and email regarding orders, pricing, and delivery status
• Request quotes and assist with vendor comparisons as needed
• Troubleshoot inventory discrepancies and assist in resolving issues
• Coordinate with scheduling, production, and engineering to address material needs and shortages
• Process bill of materials (BOMs) from engineering and ensure accuracy in the system
• Update pricing and vendor information as changes occur
• Ensure defective or incorrect materials are returned or corrected with vendors
• Maintain shop supplies and floor stock levels
• Support freight coordination and help ensure cost-effective shipping decisions
• Assist with general administrative and operational support as needed

Qualifications

• 2-year degree preferred; relevant experience will be considered
• 1–3 years of experience in purchasing, supply chain, logistics, or a related field
• Experience working in a manufacturing or fast-paced environment is a plus
• Comfortable communicating with vendors and internal teams
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and shifting priorities throughout the day
• Experience with ERP systems is helpful but not required
• Proficient in Microsoft Office (Excel, Outlook, etc.)

What We’re Looking For

• Someone who is dependable and follows through on tasks
• Comfortable picking up the phone and working through issues with vendors
• Able to work both independently and as part of a team
• Willing to step in and help where needed in a smaller company environment

Benefits

• Competitive salary
• Medical, Dental and Vision Insurance
• 401(k) with company match
• Paid Vacation, Sick, and Holidays

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift up to 15 pounds

 Position Details

• Position Type: Full-Time Salary
• Compensation: $50,000 – $62,000 (based on experience and education)
• Location: Peosta, IA (Near the Dubuque Fairgrounds)