SALES ASSISTANT-PT

Overall Responsibilities:

• Work efficiently and effectively with in-house staff, advertising clients and production department.
• Work in a team environment with internal and external members to accomplish deadline standards, quality control and a cohesive and efficient department.
• Function as a support person for the advertising sales staff by acting as a contact person between Sales and the Client, Sales and Production, and the Client and Production.
• Communicate regularly with the Production Manager, to coordinate workflow, streamline efficiency, flag potential problems and otherwise assist in meeting client needs.
• Provide customer service to internal and external customers.

Specific Responsibilities:

• Design and prepare work tickets, advertising copy and suggest basic designs to clients and advertising sales staff.
• Correctly enter all ads in to the Advertising system.
• Scan artwork and upload to Xpance as necessary
• Make corrections on ads and pages, and assist ad reps or clients.
• Pre-proof and edit display ads for accuracy in size, punctuation, content layout and instructions
• Distribute ads to meet receiving publications deadlines
• Prioritize work according to deadlines.
• Coordinate the flow of all ads and advertising artwork to the creative department.
• Assist in cross training to maintain a team environment.
• Monitor work flow to assure that daily deadlines are being met.
• Write copy when requested.
• Process final proofs through to production.
• Maintain current and complete electronic archival artwork files and purge files when appropriate.
• Ensure all projects are completed within assigned deadlines.
• Coordinate ad flow of special projects as they become relevant.
• Suggest and initiate, as appropriate, new methods and procedures to enhance efficient operation of the department.
• Assist in the development of Digital Advertising creation.
• Maintain a customer comes first environment with pro-active commitment to internal and external customer service.
• Meet with clients when necessary.
• Assist sales staff by handling phone contact to accounts on an incoming and outgoing basis.
• Other job-related duties as assigned by supervisor.
• Actively Participates in the Great Game of Business

Behavior: Creative. Capable of self-direction, self- motivation and resourcefulness. Commitment to quality customer service on the phone and in person. Appropriate dress.

Skills: Good communicator both written and spoken, keyboarding skills, ability to create an ad from concept through final output. Ability and desire to work in a team environment to achieve group goals. Capable of self-direction, works well with others, tactful, ethical. Presents a positive representation of the newspaper and the organization in both actions and words. Adaptable to change.

Knowledge: High school education or technical school plus six months or more equivalent experience. Knowledge of good design techniques and experience in designing newspaper advertising and implementation is a plus.