Job Overview

We are seeking a highly organized and detail-oriented Sales Coordinator to support a dynamic sales team in Dubuque, IA. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to clients. The Sales Coordinator will act as a liaison between clients, the sales team, and other departments, helping to maximize revenue and client satisfaction.

Key Responsibilities:

• Provide administrative support to the sales team, including preparing contracts, banquet event orders, reports, and correspondence.
• Maintain and update client files, databases, and CRM systems with accuracy.
• Coordinate client site visits, meetings, and events to ensure seamless communication across departments.
• Assist in preparing sales materials, presentations, and marketing collateral.
• Manage incoming inquiries via phone, email, and walk-ins, ensuring timely and professional responses.
• Support the preparation of group blocks, banquet event orders, and rooming lists.
• Monitor sales deadlines, track leads, and follow up on outstanding details to support the sales team's goals.
• Serve as a point of contact for clients when sales managers are unavailable.
• Perform general office duties, including scheduling, filing, and data entry.

Qualifications:

• Previous experience in sales support, administrative assistance, or hospitality preferred.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Excellent verbal and written communication skills.
• Computer proficiency.
• Detail-oriented, dependable, and able to work both independently and as part of a team.
• Customer-focused with a positive, professional demeanor.