Facility Operations Coordinator

Job Overview

Requirements

• Must have a high school diploma, GED, or equivalent
• Three years prior building maintenance experience required
• Knowledge of mechanical, electrical, plumbing and medical equipment required
• Prior supervisory experience required

Work Hours

We are seeking a full-time (40 hours/week) Facility Operations Coordinator to join our Maintenance Department. This position will work daytime hours, Monday through Friday, and includes a weekend and holiday rotation.

Job Summary

The Maintenance Coordinator is responsible for planning, coordinating, and overseeing the daily maintenance and repair operations at Southwest Health Center. This position ensures that all facilities and equipment are safe, efficient, and compliant with regulatory standards, including The Joint Commission (TJC), state, and local codes. The Maintenance Coordinator supports the Director of Facility Operations in managing preventive maintenance, repair work, vendor relationships, and compliance with Environment of Care (EOC) and Life Safety (LS) standards to ensure a safe, reliable, and high-quality environment for patients, visitors, and staff.

Essential Job Functions and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

Maintenance Operations

1. Directs, coordinates, and monitors maintenance staff and contractors engaged in building, mechanical, electrical, and plumbing repairs.
2. Oversees preventive maintenance schedules to minimize downtime and maximize equipment and facility reliability.
3. Ensures maintenance activities are performed safely, efficiently, and in compliance with policies and procedures.
4. Conducts routine inspections of hospital buildings, grounds, and equipment to identify maintenance and safety needs.

Safety and Compliance

1. Responsible for development and maintenance of appropriate policies and procedures, in collaboration with (if under FO Director) relative to State, local and TJC EOC and LS standards.
2. Collaborates with the Facility Operations Director, Quality Director, & Hazard Communication Coordinator to develop and maintain required EOC and LS programs.
3. Serves as Chair of the EOC/LS Committee.  Prepares and maintains appropriate reports, documentation of meetings, etc.
4. In coordination with Human Resources, develops and implements EC and LS orientation for new employees, and a continuing education training program regarding EC and LS code issues for all staff.
5. Coordinates and assures necessary performance improvement activities, safety and security inspections, fire drills, missing person drills, etc. are done according to schedule.
   • Conducts, arranges, participates in, and evaluates the effectiveness of departmental and EOC safety and security semi-annual tours to identify risk and assess conditions throughout SH facilities.
   • Prepares findings, recommendations, actions taken, and disseminates results of EOC / LS performance improvement (PI) activities and other reports (i.e. Annual Reviews, Management Plans, etc.)  to appropriate staff and committees.
   • Facilitates / ensures the objectives, scope, performance and effectiveness of EOC and LS is evaluated at least annually by the EOC / LS Committee and that management plans with goals for improvement are identified / implemented for upcoming year.
6. Management of National Recall Alert Center system, ensuring that recalls and alerts are reviewed and responded to by appropriate department leaders.
7. Assist Risk Management in conducting physical surveys of facilities and compliance with insurer recommendations.
8. Adheres to Southwest Health’s value-based behavior standards.
9. Understands and adheres to Southwest Health compliance and HIPAA standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
10. Performs other duties and responsibilities as requested or required. 

Leadership and Collaboration

1. Provides training, orientation, and guidance to maintenance staff.
2. Leads Environment of Care Committee meetings and contributes to safety and performance improvement initiatives.
3. Maintains effective communication with department managers, staff, and external partners.
4. Promotes teamwork, accountability, and a culture of safety.
5. Effectively enforces SH policies and procedures and ensures department compliance with current federal, State, local, and TJC (The Joint Commission) standards.
6. Prepares quarterly incident statistical reports related to EC and LS to present to the EOC and other committees.

Administrative and Fiscal Management

1. 1. Maintains accurate maintenance records, work orders, and inventory of supplies and equipment.
   2. Continually analyzes expenses to identify possible cost saving measures.
   3. Prepares reports for leadership, committees, and regulatory agencies as required.
   4. Manages vendor contracts, ensuring quality service and compliance with specifications.