HIM Specialist

Job Overview

Requirements

• High school diploma, GED, or equivalent required
• Experience in Health Information Management and release of information processes preferred
• Minimum of 6 months’ prior similar hospital/secretarial experience preferred
• Basic computer and medical terminology knowledge helpful

Work Hours

We are seeking a full-time (40hr/ week) HIM Specialist to work Monday through Friday, 8:00 AM- 4:30 PM.

Job Summary

This position works collaboratively with employees in the Health Information Management Department, all Clinical Departments, Quality, Utilization and Risk Management Departments, Patient Access, Patient Financial Services and members of the medical staff to ensure that patient medical records contain accurate and reliable information in accordance with Joint Commission Standards, hospital guidelines, medical staff bylaws, and state and federal regulations.

Essential Job Functions and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

1. Adheres to Southwest Health’s value-based behavior standards.
2. Answer phones and fulfill request in accordance with state and federal laws as well as internal protocols. Backup to phones and requests in other areas of the department.
3. Retrieves patient records from all departments of the hospital and clinics for scanning. Performs chart preparation for scanning, removing difficult items to scan, removing staples and rubber bands. Groups like documents.  Monitors for poor originals and stamps as needed. Performs quality review of scanned images to assure proper alignment, readability, and that all documents have been scanned.   Indexes scanned images to the proper patient's accounts.
4. Is responsible for the Release of Information (ROI) process, verifying the validity of the release/request for information, logging the ROI when received, and updating the log when the ROI is completed. Notifies Leader of any subpoenas received.
5. Performs electronic analysis of records to review for necessary signatures and dictation, monitoring for missing documentation.
6. Assures all Advance Directives/Living Wills or Durable Power of Attorney forms are scanned to the patient's file.
7. Retrieves paper charts from offsite for requesting providers or departments.
8. Responsible for monitoring the provider delinquencies as outlined in the Medical Staff Bylaws and Rules & Regulations, sending written notice to providers as outlined. Notifies Leader when provider is pending suspension.
9. Understands and adheres to Southwest Health compliance and HIPAA standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
10. Performs other duties and responsibilities as requested or required.