Supply Chain Assistant

Posting Date

May 16, 2024

Requirements

• High school diploma, GED, or equivalent required.

• Computer literate with experience in Windows environment, especially in Microsoft Outlook, Word, and Excel.

Work Hours

We are seeking a full-time (40 hours/week) Supply Chain Assistant to work Monday-Friday 8 am-5:30 pm.

Job Summary

The Supply Chain Assistant is responsible for processing purchase orders of both inventory and non-inventory supplies. The assistant will also ensure delivery of supplies to departments in a timely, organized manner as well as receiving freight, restocking storeroom, and maintaining materials management documentation.

Essential Job Functions:

1. Receives and verifies all shipments, noting quantity, any damages, checking dated items and delivers to appropriate departments.
2. Maintains purchase and receiving documentation.
3. Assists departments in product and price research.
4. Reviews stock on a regular basis and ensures first in/first out is practiced to avoid outdates or obsolete stock.
5. Pulls, delivers and receives requisitions to meet department needs within a timely manner.
6. Maintains the computer inventory system on a daily basis in a timely and accurate manner.
7. Processes purchase orders, both inventory and non-inventory, for supplies as directed by the purchasing manager.
8. Processes hospital out bound freight; signs for all non U.S. mail product deliveries.
9. Organizes and controls material movement throughout the organization to minimize inventory levels and supply ‘over-stocks’.Minimizes inventory on hand to only that which is necessary to meet immediate organizational need, while assuring that demand consistently satisfied.
10. Appropriately label patient chargeable items with piggyback labels.
11. Participates in periodic inventories, and assists in preparing the reports for the individual departments year-end Inventories.
12. Acts as a resource to departments regarding supplies, equipment and service needs.
13. Interacts in a professional, confidential, honest, fair, and respectful manner when presenting information and responding to questions from managers, employees, vendors, patients, and the general public.
14. Works with the Materials Manager on projects as assigned or determined by need.
15. Executes procedures and assists in the administration of the activities of materials management to achieve department and organizational objectives.
16. Attends/participates in staff meetings, in-services when applicable.
17. Performs research as needed for recommending changes in procedures, policies or any other processes related to the improvement of the department and/or organization.
18. Adheres to Southwest Health’s value-based behavior standards.
19. Understands and adheres to Southwest Health compliance and HIPAA standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
20. Performs other duties and responsibilities as requested or required.