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Administrative Assistant Internship

Description

Internship Description

Medical Associates is seeking a motivated Administrative Assistant intern who is ready to apply knowledge of professional office administration training and business practices in a real-world environment. The intern will have the opportunity to work closely with the Reception team and learn how to navigate the healthcare industry. Our internship offers flexible hours, hourly pay, and real-life experience! This will be a valuable experience for any student pursuing a customer service career in the healthcare industry.

Administrative Assistant Intern Duties and Responsibilities

  • Job shadow and train with Reception and support staff
  • Provide customer service skills by greeting customers in a polite and helpful manner
  • Perform a variety of clerical duties to include scheduling, insurance questions, accepting payments, and balancing cash drawer
  • Communicate clearing with customers via phone and in person
  • May perform additional projects upon request

 Requirements

  • Customer Service experience, working towards completion of Administrative Assistant degree
  • Excellent verbal and written communication skills
  • Detail-oriented with strong organizational skills
  • Flexible hours with the capacity to work 20-40 hours per week

 Benefits

  • Practical experience with varied business activities
  • Shadowing, mentoring, and training opportunities with experienced and accomplished business professionals
  • Opportunity to attend business meetings and networking events
  • Flexible schedule for students
  • Compensation available

Physical Aspects:

Reaching – Extending hand(s) and arm(s) in any direction.

Standing – Particularly for sustained periods of time.

Walking – Moving about on foot to accomplish tasks, particularly for long distances.

Lifting – Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.

Fingering – Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling.

Grasping – Applying pressure to an object with the fingers and palm.

Talking – Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.

Hearing – Perceiving the nature of sound with or without correction. Ability to receive detailed information through oral communication and to make fine discriminations in sound, such as when making fine adjustments on machined parts.

Vision – 20 / 40 or better in the best eye with or without correction.

Repetitive Motions – Substantial movements (motions) of the wrists, hands and/or fingers.

Sedentary Work – Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work – Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Environmental Conditions:

None – The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Medical Associates Clinic & Health Plans is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, marital status, parental status, disability, veteran status, or other distinguishing characteristics of diversity and inclusion, or any other protected status.

Please view Equal Employment Opportunity Posters provided by OFCCP https://www.eeoc.gov/poster

FULFILLMENT WORKER 1ST SHIFT

Summary

The individual in this position reports to the Distribution Manager and is responsible for completing warehouse fulfillment or material handling tasks as assigned.

Essential Duties and Responsibilities

  • Move material and/or goods from one location to another as indicated by the MQR, or by other instructions.
  • Package material for shipment or for customer pickup as indicated by instructions.
  • Perform minor assembly or disassembly tasks to prepare material goods for shipping or for customer use.
  • Measure, cut, and package material as needed for shipment.
  • Construct pallets, boxes, and other shipping containers.
  • Keep records and update paperwork/computerized systems to indicate material or order status.
  • Performs other duties as assigned.

Qualifications

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Knowledge of general material handling practices and safety procedures.
  • Ability to operator material handling equipment including forklifts, pallet jacks, banders, hoists, lifting equipment and hand tools
  • Skilled in material handling techniques
  • Ability to read and follow written and verbal instructions
  • Ability to locate stock on shelves using company locating systems
  • Ability to lift up to 50 pounds
  • Ability to maintain work orders

Education and/or Experience

  • High School Diploma or equivalent
  • Forklift Certification
  • Must have communication skills appropriate for the job
  • Ability to follow instructions
  • Must be able to work with minimal supervision

Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to continuously stand, walk, use hands, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee is frequently required to communicate and listen to co-workers and is occasionally required to sit. The employee must regularly lift and/or move up to 50 pounds. In addition to the lifting the job requires various carrying, pushing/pulling, kneeling, crawling and squatting.

Additional Training
Continuous training in warehouse and safety procedures, and certification in the operation of heavy equipment as needed.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts variously, in hot, humid, dry, dusty, and cold conditions inside the building. The noise level in the work environment is usually moderate. ,

MANUFACTURING QUALITY MANAGER

Position Overview:
The Manufacturing Quality Manager is responsible for overseeing quality assurance processes and certification programs to ensure high-quality production standards. This role involves collaboration with cross-functional teams, vendors, and external auditors to achieve operational excellence and regulatory compliance. The Manufacturing Quality Manager also plays a pivotal role in process innovation and industry engagement.

Key Responsibilities:

Quality Assurance:

  • Collaborate with inspectors, team leaders, and production teams to establish and uphold high-quality product standards.
  • Monitor continuous improvement practices to ensure consistent production processes. Collaborate with Continuous Improvement team to improve processes and tasks. Analyze and interpret data to help identify trends and assist in developing action plans with continuous improvement.
  • Evaluate and enhance the effectiveness of quality verification steps to maintain compliance with quality benchmarks.
  • Address quality issues in outsourced goods by partnering with external vendors to meet company standards.
  • Conduct regular audits of manufacturing processes to identify areas for improvement and implement correct actions to prevent quality issues.
  • Develop and implement quality control measure including standard operating procedures, inspection plans and testing protocols to ensure compliance with industry standards and customer requirements.

A660/AISC/CWB Certification Programs:

  • Serve as the liaison between the manufacturing floor and external auditing bodies for audit scheduling.
  • Support all aspects of the certification audit process, including documentation preparation and readiness.
  • Track and resolve action items to ensure successful certification compliance.

Tier Weld Testing:

  • Act as the primary contact between welders and management, ensuring adherence to Tier program requirements.
  • Coordinate testing schedules with leadership and ensure timely execution.
  • Document, track, and report testing results, collaborating with HR on training and compliance records.

Process Improvement & Innovation:

  • Continuously evaluate production processes for opportunities in efficiency, cost reduction, and safety enhancements.
  • Research and implement new technologies and industry best practices for process improvements.
  • Assess potential benefits of outsourcing and collaborate with partners to ensure quality standards and delivery requirements.

Scheduling and Planning:

  • Work closely with the production planner to allocate resources effectively and meet production timelines.
  • Optimize production throughput by advising on operation sequencing and addressing bottlenecks.

Networking and Industry Engagement:

  • Build relationships with industry peers, suppliers, and manufacturing leaders to stay informed of industry trends.
  • Represent the company at industry panels, conferences, and networking events to enhance brand visibility and gather insights.

Welder Recruitment and Training:

  • Partner with local schools, vocational institutions, and community colleges to develop a talent pipeline for welders.
  • Create and implement structured training and certification programs for welders aligned with company standards.

Equipment Research and ROI Analysis:

  • Research new tools, equipment, and technologies for potential operational improvements.
  • Conduct cost-benefit and ROI analysis to evaluate the long-term value of equipment investments.

Team Development and Leadership:

  • Lead skill development, cross-training, and team-building initiatives to enhance performance.
  • Foster a collaborative and high-performing work environment.

Qualifications

Qualifications:

  • Bachelor’s degree in Manufacturing, Engineering, Quality Management, or a related field preferred.
  • 5+ years of experience in quality management within a manufacturing environment or a related role in a manufacturing environment
  • Strong knowledge of certification standards such as A660, AISC, and CWB.
  • Proven experience with process improvement methodologies (e.g., Lean, Six Sigma).
  • Excellent leadership, communication, and project management skills.
  • Proficiency in quality management tools, reporting systems, and data analysis software.
  • Strong written and verbal communication skills.
  • Strong problem-solving and analytical abilities.

Graduate Assistant for Track and Field

The University of Dubuque is a growing faith-based University that is seeking a Graduate Assistant for Track and Field with an emphasis on jumps or throws for the 2025-2026 term, with a potential renewal for 2026-2027.

The University of Dubuque is a NCAA Division III institution and a member of the American Rivers Conference.    

Primary Responsibilities:

  • Instruct athletes in jumping or throwing techniques and strategies, etc.
  • Recruitment of prospective student-athletes
  • Coordination of team operations such as travel, camps, and home meets
  • Monitor eligibility status and promotion of academic progress for student-athletes
  • Manage team equipment and apparel
  • Participate and assist with camps, clinics, exhibitions, and campus activities
  • Perform other duties as assigned in support of the University’s Mission 

Requirements:

  • Bachelor’s degree is required and the position is conditional based on acceptance into University of Dubuque Masters’ program
  • High level of organization and attention to detail
  • Proficiency in Microsoft Office

Preferred Qualifications:

  • Prior coaching experience and/or prior experience as an athlete
  • Effective communication skills; both orally and written
  • Proficiency in social media

All graduate tuition is waived for the student in the term they serve as a GA.  In return for a waiver of tuition, the assistantship recipient agrees to provide service to the University equivalent to twenty (20) hours per week.  Additionally, this position has the ability to receive campus housing and a meal plan or hourly compensation for duties/hours in addition to the required twenty (20) hours per week.

To apply with a growing faith-based University for the Graduate Assistant for Track and Field with an emphasis on jumps or throws position, please submit a cover letter, resume, three professional references, and UD employment application, located on our website, to HR@dbq.edu or to the Director of Human Resources, at the University of Dubuque, 2000 University Avenue, Dubuque, IA 52001.

Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/

Veterinary Assistant / Veterinary Technician

Veterinary Assistant / Veterinary Technician
Full-time and Part-time Positions Available

PetMed of Key West Veterinary Clinic – Dubuque, IA
Pay: Commensurate with experience and availability; starting wage will not exceed $18/hr

About Us

PetMed of Key West is a long-standing, locally owned veterinary clinic serving the Dubuque community. We’re proud to have an 11-member staff that works as a true team—with plenty of laughter throughout the day. Our supervisor has an open-door policy and we don’t put up with drama.

What We’re Looking For

We are seeking a veterinary assistant or veterinary technician (full-time or part-time) to join our team.

Requirements:

  • Animal handling/experience required (veterinary clinic experience strongly preferred)
  • Phone/answering skills and professional etiquette required
  • Computer and typing proficiency required
  • Strong customer service experience required
  • Must genuinely enjoy animals (our patients!) and people (who come attached to our patients!)

    Responsibilities

    Animal Healthcare (under veterinarian/lead technician supervision):

    • Assisting with IV catheter placement, blood draws, and giving medications
    • Monitoring anesthesia and assisting during surgery
    • Preparing vaccines and reviewing records for vaccine due dates
    • Discussing medications and post-operative care with clients
    • General patient care and cleaning duties

    Customer Service:

    • Answering phones and scheduling appointments
    • Assisting with patient check-in/out
    • Client communication and education
    • End-of-day cleaning and team support

      Schedule

      • All applicants: Weekend availability required: 1–2 Saturdays per month, 7:55 a.m. – 12:05 p.m.
      • Full-time applicants: 4.5 day work week (36 hours) + Saturday mornings (4 hours) 1-2 times per week
      • Part-time applicants: Must be available at least 20 hours/week, including Wednesdays and Fridays from 1:00–5:00 p.m.
      • Business Hours: 8am-5pm M-F and 8am-12pm Sat

      Benefits

      • Employee discount on veterinary services
      • Paid time off (for eligible employees)
      • Retirement plan (for eligible employees)
      • Long Term Disability (for eligible employees)
      • Health Care Stipend (for eligible employees)

      Additional Information

      • Education: High school diploma or equivalent (Required)
      • Language: English (Required)
      • Shift: Day shift only
      • Attire: Scrubs and closed toed shoes
      • Work Location: In person at PetMed of Key West: 2262 Flint Hill Drive, Dubuque, IA 52003

        Apply online at: https://dbqpetmed.com/careers/

Full-Time Housekeeper

Company Description

Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the United States. Never content to rest upon our successes, we will continue to evolve and retain a position of leadership in our industry.

Our past success, our current business philosophies and our sound business planning, combine to position Boyd Gaming Corporation to maximize value for our shareholders, our team members and our communities.

Job Description

  • Clean and maintain public areas e.g. hallways, lobbies, stairways, locker rooms, etc. 
  • Maintain cleanliness of assigned areas; pick up and remove trash and debris.
  • Responsible for property clean up including bio-chemical material.
  • Ensure preventative care of equipment and supplies.
  • Other duties as assigned by management

Qualifications

  • Minimum age 18 
  • High school diploma or equivalent
  • Minimum one year cleaning experience preferred.
  • Must be able to stand and walk for extended periods for majority of shift.
  • Must be able to push, pull, and lift up to 50 pounds.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Guest Service Ambassador

Company Description

Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the United States. Never content to rest upon our successes, we will continue to evolve and retain a position of leadership in our industry.

Our past success, our current business philosophies and our sound business planning, combine to position Boyd Gaming Corporation to maximize value for our shareholders, our team members and our communities.

Job Description

Through direct contact, direct mail, telemarketing, and written correspondence, encourage customer retention and loyalty. Recruit new memberships for the Players’ Club, increase rated play, and attend to guests’ needs. Circulate on the casino floor assisting guests with questions and requests.

  • Circulate on the casino floor and assist customers with requests and questions.
  • Provide excellent customer service and promote Players’ Club benefits and events.
  • Recruit new customers and enhance current customer relationships through various methods such as direct mail, telemarketing, and written correspondence.
  • Instruct customers on the Players’ Club point system, awarding prizes and proper use of the club card.
  • Assist Casino and Slot Hosts with Player development efforts and events.

Qualifications

  • Must be at least 21 years of age.
  • High school diploma or GED.
  • One to two years experience in customer service.
  • Must have excellent oral and written skills and exceptional customer service and interpersonal skills.
  • Must be flexible in work schedule.
  • Proficiency in word processing, spreadsheets, database, presentation, e-mail, and player tracking systems.
  • Must be able to obtain/maintain any necessary certifications and/or licenses.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Shipping Assistant

Will assist in the shipping department, Splitting time in the shipping office and on the shipping floor. Needs to have good computer skills and a willingness to learn:

  • Helping to complete paperwork using our Epicor system
  • Scheduling pickups and deliveries
  • Attention to detail is a must
  • Ability to change direction and priorities as the need arises

When working on the shipping floor:

  • Visually inspect parts before packaging
  • Deburs parts
  • Work with hand tools, power tools, and pneumatic tools.
  • Package for delivery, according to customer specifications.
  • Run metal working machinery as required.

Enrollment Database & Operations Specialist

POSITION SUMMARY

The Enrollment Database Specialist is responsible for the day-to-day operations of Loras College’s Customer Relationship Management system (Slate) and related data support for financial aid processes administered through Ellucian Colleague.

The Enrollment Database Specialist maintains business processes that create departmental efficiencies and solutions for communicating with constituents, managing the technical side of events, and supporting the data side of enrollment initiatives.

The Enrollment Database Specialist supports the integration of clean data between Slate and the College’s student information system (Colleague). The incumbent provides critical support to enrollment technology functions and efficiencies to contribute to the overall goals of the enrollment management team.

This position requires mostly day work with some flexibility for weekday evenings and occasional weekend availability.  The position is on-site with hybrid work opportunities.

ESSENTIAL FUNCTIONS 

Reasonable Accommodations Statement 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s) 

  • Manage the day-to-date Slate data integration with the Colleague SIS.
  • Main point of contact with third party vendors. Oversee recurring and ad-hoc imports and exports, process automation, regular file transfers (examples: StriveScan, FrontRush, Common App, and centralized application services (CAS)).
  • Create and execute data audits to ensure data integrity.
  • Maintain best practices and data standards continually to improve processes and outcomes.
  • Coordinates the entry of transcript information at the time of acceptance and enrollment and the acceptance letter process.
  • Assist in the management and deployment of system rules, customization, portal and page layout design, tabs, and data mapping.
  • Serve as first line CRM support to admission team members. Develop and document CRM business processes, policies and procedures, and user guidelines; provide functional training and support to end-users.
  • Assist with Deliver message design, queries, and populations to support Marketing in recruitment efforts.
  • Support the mission and vision of the College and respect the College’s Catholic tradition.
  • Perform related duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

  • Active Listening – Ability to actively attend to, convey, and understand the comments and questions of others.
  • Communication, Oral – Ability to communicate effectively with others using the spoken word. Communication, Written – Ability to communicate in writing clearly and concisely.
  • Customer Oriented – ability to take care of customers’ needs while following procedures.
  • Detail Oriented – Ability to pay attention to the minute details of a project or task.
  • Innovative – Ability to look beyond the standard solutions.
  • Interpersonal – the ability of the individual to develop and maintain relationships with others.
  • Judgment – The ability to formulate a sound decision using the available information.
  • Organized – Possessing the trait of being organized or following a systematic method of performing a task.
  • Project Management the ability of the individual to demonstrate an understanding of planning, organizing, staffing, directing, and controlling work tasks.
  • Time Management – Ability to utilize the available time to organize and complete work within given deadlines.
  • Working Under Pressure – Ability to complete assigned tasks under stressful situations.

Education and Experience: 

  • A Bachelor’s Degree or relevant experience required.
  • Minimum of three years of experience in higher education administration or comparable field of work.
  • Previous experience with CRM, admissions and/or university software including Technolutions Slate.

Required Skills and Abilities:

  • Working knowledge of data management concepts including relational databases, data security, data governance, and system maintenance.
  • Ability to manage multiple competing priorities at one time; assist with the planning, installation and operation, and effective utilization of multiple software platforms.
  • Demonstrated ability to work as a team member, adaptable and proactive in problem identification and resolution, critical thinking and acceptance of improved technology and data collection, measurement and presentation in a fast-paced environment.
  • Computer skills must include proficiency working with Microsoft Office Suite.
  • Ability to communicate effectively with internal and external stakeholders about data, reports, and integration needs.
  • Experience in developing materials for staff training and supporting ongoing training needs.

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

Custodian Staff | Part-Time | Grand River Conference Center

Position Summary

The part-time Custodial Staff is responsible for ensuring facility meets or exceeds standards of cleanliness to the utmost in guest satisfaction before, during, and after all events. Custodial staff must possess the knowledge, skills and abilities as well as be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

About the Venue

The Grand River Conference Center is a full-service meeting and event facility located in the heart of downtown Dubuque, Iowa. Newly renovated in 2020, featuring over 80,000+ square feet of meeting and exhibition space for events up to 2,000.

Responsibilities

  • Arrives for each scheduled shift on time, and ready to work
  • Ability to work morning, afternoon and/or overnight shifts including weekends and holidays
  • Ability to lift and carry up to 50 lbs.
  • Ability to stand on feet for up to 8 hours at a time, to kneel, stoop, climb stairs and reach above head as well as perform repetitive motions in connection with cleaning tasks.
  • Ability to follow verbal instructions and read written instructions especially as relates to cleaning products and SDS.
  • Performs light and heavy cleaning tasks including but not limited to sweeping, mopping, and disposing of garbage.
  • Restocks restrooms with supplies.
  • Works safely, quickly and efficiently to meet all deadlines.
  • Maintains a positive, outgoing demeanor and acknowledges guests in a friendly manner.
  • Other duties as assigned.

Qualifications

  • Cleaning or event related experience preferred
  • Basic understanding of how to use cleaning equipment
  • Ability to operate scrubbers, buffers, carpet extractors, etc.