Description
The Optical/Ophthalmology Department at Medical Associates Galena Clinic seeking a motivated, dependable, and compassionate individual eager to grow in a meaningful healthcare career.
This role is perfect for someone early in their career who is tech-savvy, people-oriented, and excited to gain experience in a respected Ophthalmology/Optical practice.
Ideal Candidate
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- Demonstrates empathy, professionalism, and exceptional attention to detail
- Communicates clearly and confidently—both on the phone and in person
- Loves being part of a supportive, high-energy team
- Quickly adapts to new workflows, tools, and technology
- Enjoys learning, problem-solving, and helping patients navigate their care
- Values work-life balance and meaningful patient connections
- Brings a positive attitude, initiative, and the desire to grow into a long-term healthcare career
Professional Development
We invest in your growth:
- Certification Support: Medical Associates covers the full cost of sitting for your IJCAHPO COA or COT certification exams.
- Ongoing Education: Enjoy free access to IJCAHPO’s Clinic CE Subscription—featuring 220+ online courses from world-renowned faculty with direct CE credit tracking to your IJCAHPO transcript.
- Career Progression: Build clinical confidence and earn credentials that open doors across ophthalmology and beyond.
Schedule: Monday–Friday, typically scheduled 3 days per week, (hours primarily 7:00 AM – 6:00 PM; flexibility required)
Location: Optical/Ophthalmology Department, Medical Associates Galena, Illinois. Will work at Medical Associates Ophthalmology/Optical West Campus as needed for coverage.
What you’ll be doing:
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- Schedule patient appointments for Ophthalmology, Optometry, and Physical Therapy, applying provider-specific scheduling protocols
- Conduct initial phone triage by gathering symptom details, applying standardized triage questions, and routing messages appropriately
- Place clinical orders (as directed) and ensure accuracy across patient charts
- Provide exceptional customer service—greeting patients, checking them in, verifying demographics, and ensuring accurate billing information
- Collaborate closely with team members to support patient flow across both the Galena and Dubuque clinics
- Assist as needed in the Dubuque location, providing cross-site coverage to support patient care and clinic operations
- Respond to messages, manage call queues, and help coordinate follow-up visits
- Maintain a clean and organized work environment, ensuring supplies and materials are stocked
- Assist with additional administrative responsibilities and special projects as assigned
- Complete all other assigned projects and duties.
Knowledge, Skills and Abilities:
Education: High school diploma or GED required.
Experience: From three months to one year of similar or related experience.
Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussions.
Other Skills: Ability to multi-task and work in a fast paced environment. General computer knowledge with proficient keyboarding skills. Multi-line telephone system. Cash handling experience. Ability to work independently with limited direction, problem solving and resourcefulness.
Physical Aspects:
Reaching – Extending hand(s) and arm(s) in any direction.
Standing – Particularly for sustained periods of time.
Walking – Moving about on foot to accomplish tasks, particularly for long distances.
Lifting – Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
Fingering – Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling.
Grasping – Applying pressure to an object with the fingers and palm.
Talking – Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
Hearing – Perceiving the nature of sound with or without correction. Ability to receive detailed information through oral communication and to make fine discriminations in sound, such as when making fine adjustments on machined parts.
Vision – 20 / 40 or better in the best eye with or without correction.
Repetitive Motions – Substantial movements (motions) of the wrists, hands and/or fingers.
Sedentary Work – Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Light Work – Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Environmental Conditions:
None – The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Medical Associates Clinic & Health Plans is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, marital status, parental status, disability, veteran status, or other distinguishing characteristics of diversity and inclusion, or any other protected status.
Please view Equal Employment Opportunity Posters provided by OFCCP https://www.eeoc.gov/poster
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